How to: Adjust hours/boxes

Overview

The Adjust Hours page allows you to manually update overtime or box hours for individual members or groups. You can increase or decrease hours, or reset them to a specific number. This is useful for handling corrections, retroactive changes, or contract-based adjustments.

Prerequisites

• Admin or Officer access with authority to manage member hours

• Knowledge of which list the adjustment applies to (e.g. Overtime, Detail)

• A clear understanding of whether you are adjusting or resetting hours

Step-by-Step Instructions

1. Open the Adjust Hours Page

• Navigate to the Adjust Hours section from the admin menu

2. Select the Member(s)

• Click the member’s name to select

• To select multiple members, highlight multiple checkboxes

• The button select all is used if a full list needs to be reset

3. Fill Out the Adjustment Details

• Effective Date: When the change should take effect

• List Type: Choose the applicable list (e.g. Overtime, Payback)

• Reason: Provide a clear reason for auditing and transparency

• Quantity: Enter the number of hours or boxes to change

  • A positive number will add hours to a list and a negative number will subtract numbers from a list

• Adjustment Type:

  • Adjust – adds/subtracts hours from the current total

  • Reset – overrides and sets a new total

4. Click Update

• The system will apply the changes and log them to the member’s profile

Important Notes

• Double-check your Adjustment Type. Choosing Reset instead of Adjust (or vice versa) can result in incorrect totals for the member.

• Changes made here are immediately effective as of the selected date.

• All adjustments are logged for tracking and audit purposes.

Viewing Adjustments

To confirm the change:

• Go to the Members page

• Select the member

• View their log to see a timestamped record of the adjustment

Tips & Best Practices

• Use “Reset” only when onboarding new members or correcting a major error

• Always log a clear and consistent reason for any adjustment

• For recurring adjustments (e.g. monthly bonus hours), maintain a written policy to avoid confusion